Who is this workflow for? Effortlessly bridge your private Google Calendar with your work Outlook Calendar using this n8n workflow. Automatically sync events and cancellations to maintain consistency across your personal and professional schedules..

What does this workflow do?

1. Event Creation

  • Google Calendar Event: You create a new event in your private Google Calendar.
  • n8n Trigger Activation: The workflow is triggered by the creation of the new Google Calendar event.
  • Data Collection: n8n collects the event details, including title, time, and description.
  • Outlook Event Creation: Using the collected information, the workflow creates a corresponding event in your Outlook work calendar.

2. Event Cancellation

  • Google Calendar Event Cancellation: You cancel an existing event in your Google Calendar.
  • n8n Trigger Activation: The workflow detects the cancellation of the Google Calendar event.
  • Data Collection: n8n gathers the details of the canceled event.
  • Outlook Event Search: The workflow searches for the corresponding event in your Outlook Calendar using the Outlook node.
  • Event Deletion: If the event is found in Outlook, it is deleted to reflect the cancellation.
  • Cancellation Notification: An email detailing the cancellation is sent to your Outlook email address, ensuring all relevant parties are informed.

3. Data Merging

  • n8n Merge Node: Combines results from multiple nodes to generate a comprehensive cancellation notification email, ensuring all necessary information is included.

🤖 Why Use This Automation Workflow?

  • Seamless Integration: Automatically sync events between Google Calendar and Outlook without manual intervention.
  • Enhanced Visibility: Keep your work colleagues informed about your availability for personal appointments.
  • Efficient Management: Streamline the process of creating and canceling events across multiple calendar platforms.

👨‍💻 Who is This Workflow For?

This workflow is ideal for professionals who manage separate personal and work calendars and seek to maintain synchronization between them. It is particularly useful for individuals who want to ensure their personal appointments are reflected in their work schedules without revealing sensitive details.

🎯 Use Cases

  1. Personal Appointment Tracking: Automatically add personal appointments like dentist visits or family outings to your work Outlook Calendar to keep your team informed of your availability.
  2. Team Availability Management: Notify colleagues of your private commitments, helping to manage meeting schedules and project deadlines effectively.
  3. Event Cancellation Handling: Streamline the process of canceling events across both Google Calendar and Outlook, ensuring all parties are promptly informed.

TL;DR

This n8n workflow provides a reliable and automated solution to synchronize events between your Google Calendar and Outlook. By bridging your personal and work schedules, it enhances visibility, improves time management, and ensures that both calendars remain up-to-date with minimal effort.

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