Who is this workflow for? Automate the synchronization of time tracking between Clockify and Syncro with this n8n workflow. Seamlessly transfer timer entries from Clockify to corresponding Syncro tickets, ensuring accurate and up-to-date time records across both platforms..

What does this workflow do?

  • Trigger Setup: Configure a webhook in Clockify to trigger the workflow whenever a time entry is updated by anyone.
  • Retrieve Timer Entry: The workflow captures the updated timer entry from Clockify.
  • Search Google Sheets: It searches a Google Sheets document to check if the Clockify time entry ID already exists, indicating a previously synced entry.
  • Match Verification: If a matching entry is found, the workflow verifies whether the description or time has changed in Clockify.
  • Update Syncro Entry: If changes are detected, the workflow updates the corresponding Syncro ticket with the new details.
  • Save IDs: The Clockify and Syncro time entry IDs are stored in Google Sheets to maintain a record of synced entries.
  • Technician Mapping: A Set node maps technician names to their respective Syncro IDs. Note that this requires exact name matches and unique technician names to function correctly.

Important Considerations:

  • Technician names in Clockify must exactly match those specified in the workflow’s Set node.
  • The workflow requires unique technician names to prevent synchronization issues.
  • Proper webhook configuration in Clockify is essential for the workflow to trigger correctly.

🤖 Why Use This Automation Workflow?

  • Efficiency: Eliminate manual data entry by automatically syncing time entries.
  • Accuracy: Reduce the risk of errors by ensuring consistent data between Clockify and Syncro.
  • Time Management: Save valuable time by automating updates whenever changes occur in Clockify.

👨‍💻 Who is This Workflow For?

This workflow is ideal for managed service providers (MSPs), IT professionals, and project managers who use Clockify for time tracking and Syncro for ticket management. It is designed for teams seeking to streamline their operations and maintain accurate time logs without manual intervention.

🎯 Use Cases

  1. Project Management: Automatically log time spent on Syncro tickets based on Clockify entries to maintain accurate project budgets and timelines.
  2. Billing and Invoicing: Ensure that billable hours tracked in Clockify are accurately reflected in Syncro for client invoicing.
  3. Performance Tracking: Monitor and analyze technician time allocation by syncing Clockify entries with Syncro tickets, facilitating performance reviews and workload management.

TL;DR

This n8n workflow seamlessly integrates Clockify with Syncro, automating the synchronization of timer entries to corresponding tickets. By leveraging Google Sheets for tracking and ensuring updates reflect changes in Clockify, this workflow enhances accuracy and efficiency in time management for MSPs and IT teams.

For more details and the original workflow, visit the MSP Collection on GitHub.

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