Who is this workflow for? The Low Stock & Sold Out Watcher workflow for Shopify automates the monitoring of product inventory levels. It ensures that store owners receive timely notifications when stock is low or completely depleted, facilitating proactive inventory management and preventing missed sales opportunities..

What does this workflow do?

  • Webhook Node (Shopify Listener): The workflow begins with a Webhook node configured to receive inventory updates from Shopify. This node listens for specific webhook events related to inventory changes, triggering the workflow whenever an update occurs.
  • Function Node (Inventory Check): Upon receiving data from the webhook, the Function node processes the information to extract the available inventory and the inventory item ID. It then evaluates whether the inventory level is low (fewer than four items) or completely out of stock.
  • Condition Nodes (Inventory Level Check): The workflow branches into two Condition nodes:
    • Low Inventory Check: Determines if the inventory is below the low threshold.
    • Out of Stock Check: Determines if the inventory has reached zero.
  • GraphQL Node (Product Details Retrieval): For products that meet the low or out-of-stock conditions, the GraphQL node fetches detailed product information from Shopify’s API. This includes the product variant, title, current inventory quantity, and the primary product image.
  • HTTP Node (Discord Notification): The final step sends a formatted notification to Discord. The message includes the product title, a warning about low or out-of-stock status, current inventory levels, variant details, and the product image, ensuring that all relevant information is readily available to stakeholders.

🤖 Why Use This Automation Workflow?

  • Automated Monitoring: Eliminates the need for manual inventory checks by continuously tracking stock levels.
  • Immediate Alerts: Provides instant notifications for low or out-of-stock items, allowing swift action to restock or update listings.
  • Seamless Integration: Connects directly with Shopify’s webhook system and can send notifications to various messaging platforms like Discord.

👨‍💻 Who is This Workflow For?

This workflow is ideal for Shopify store owners, inventory managers, and e-commerce teams who need an efficient system to manage product stock levels. It is particularly beneficial for businesses with a large inventory or those that require real-time inventory updates to maintain customer satisfaction and operational efficiency.

🎯 Use Cases

  1. Proactive Restocking: Automatically alerts managers when inventory for a popular product falls below a predefined threshold, ensuring timely restocking.
  2. Sales Protection: Prevents overselling by notifying staff immediately when stock reaches zero, allowing for quick adjustments to product listings.
  3. Team Notifications: Keeps the sales and marketing teams informed about inventory changes through integrated messaging platforms, facilitating coordinated promotional efforts.

TL;DR

The Low Stock & Sold Out Watcher for Shopify streamlines inventory management by automatically monitoring stock levels and sending timely notifications to prevent stockouts and overselling. By integrating seamlessly with Shopify and messaging platforms like Discord, it ensures that store owners and teams are always informed and can maintain optimal inventory levels efficiently.

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