Who is this workflow for? Streamline your invoice management by automatically saving n8n Cloud invoices received in Gmail to Google Drive as PDFs. This workflow eliminates the need for manual downloads, ensuring your financial documents are organized and securely stored..

What does this workflow do?

  • Gmail Monitoring: The workflow begins by connecting to your Gmail account and monitoring the inbox for new emails from n8n’s payment provider, Paddle, which contain invoice information.
  • Invoice Extraction: Once a relevant email is detected, the workflow extracts the invoice URL embedded within the email content.
  • PDF Conversion: The extracted URL is sent to pdflayer, a service that converts the invoice webpage into a PDF document.
  • Google Drive Storage: The resulting PDF is automatically saved to a specified folder in your Google Drive, ensuring all invoices are organized and easily accessible.
  • Configuration Steps:
  • Credential Setup: Enter your Gmail and Google Drive credentials to allow the workflow to access and manage your emails and drive.
  • pdflayer Integration: Create a free account at pdflayer and input your API key into the workflow’s Setup node.
  • Drive Folder Configuration: Specify the target Google Drive folder URL in the Setup node, ensuring the PDF is saved in the correct location by removing any query parameters after the “?”.

🤖 Why Use This Automation Workflow?

  • Time Efficiency: Automate the download and storage process, freeing up time for other important tasks.
  • Organization: Keep all your invoices in a single, easily accessible location for better financial tracking.
  • Security: Ensure your invoices are stored securely in Google Drive, reducing the risk of lost or misplaced documents.

👨‍💻 Who is This Workflow For?

This workflow is ideal for individuals and businesses that use n8n Cloud services and prefer an automated solution for managing their invoices. Whether you’re a freelancer, a small business owner, or part of a larger organization, this workflow simplifies invoice handling without requiring technical expertise.

🎯 Use Cases

  1. Accounting Management: Automatically organize invoices for seamless integration with accounting software.
  2. Tax Preparation: Maintain a centralized repository of invoices to simplify end-of-year tax filings.
  3. Team Collaboration: Share invoices with team members or the finance department without manual intervention.

TL;DR

This workflow automates the process of downloading n8n Cloud invoices from Gmail and saving them as PDFs in Google Drive. By setting up this workflow, you ensure that your invoices are consistently organized and securely stored without manual effort.

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