Who is this workflow for? Automate the process of creating, attaching files, and sending emails using Microsoft Outlook within your n8n workflows. This template streamlines email management by leveraging built-in nodes to handle drafts and attachments efficiently..

What does this workflow do?

  • Create Draft Email
  • Microsoft Outlook Node: Initializes a draft email with either plain text or HTML content. Specify the email body and optionally include initial recipients.
  • Fetch Attachment
  • HTTP Request Node: Retrieves the desired attachment from a specified URL. This could be replaced with nodes fetching files from local storage, another email, or a database as required.
  • Add Attachment to Draft
  • Microsoft Outlook1 Node: Attaches the fetched file to the previously created draft email, preparing it for sending.
  • Send Email
  • Microsoft Outlook2 Node: Sends the finalized email draft to the specified recipients. If recipients were not added in the initial draft creation, they can be specified here, including multiple recipients as needed.

🤖 Why Use This Automation Workflow?

  • Efficiency: Automate repetitive email tasks, saving time and reducing manual effort.
  • Customization: Easily customize email content and attachments to fit various needs.
  • Integration: Seamlessly integrates with other services to fetch files or data for your emails.

👨‍💻 Who is This Workflow For?

This workflow is ideal for professionals and businesses that regularly send customized emails with attachments, such as:

  • Marketing teams sending newsletters with attachments
  • Support teams dispatching documents to clients
  • HR departments distributing onboarding materials

🎯 Use Cases

  1. Automated Newsletters: Create and send periodic newsletters with the latest updates and attachments.
  2. Client Communications: Automatically send proposals or reports to clients upon trigger events.
  3. Internal Notifications: Dispatch important documents or updates to team members based on specific criteria.

TL;DR

This workflow automates the creation, attachment, and sending of emails using Microsoft Outlook in n8n. By integrating these steps, you can efficiently manage and dispatch emails with the necessary attachments, enhancing your productivity and ensuring consistent communication.

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