Who is this workflow for? Automate the creation of small groups for weekly coffee chats within your Matrix room. This workflow seamlessly generates groups of three members and sends personalized invitations to each participant, ensuring consistent and organized team interactions..

What does this workflow do?

  • Trigger via Matrix Room Webhook:
  • The workflow initiates when a new message is posted in a specified Matrix room.
  • Fetch Participants from Customer Datastore:
  • Retrieves the list of active members from your customer datastore to ensure only current participants are grouped.
  • Random Grouping into Threes:
  • Utilizes the Item Lists integration to randomly divide the members into groups of three.
  • Send Invitations via Mattermost and WhatsApp:
  • For each group, the workflow sends personalized invitations through Mattermost and WhatsApp, informing members of their assigned group and the upcoming coffee chat.
  • Schedule Events on Google Calendar:
  • Automatically creates and schedules calendar events for each group’s coffee chat session, ensuring all members have the event added to their calendars.
  • Track Invitations and Responses:
  • Uses the Customer Datastore to log sent invitations and track responses, enabling follow-ups if necessary.
  • Integrate with GitHub for Version Control:
  • Maintains version control of the workflow configuration through GitHub integration, allowing for easy updates and collaboration.

🤖 Why Use This Automation Workflow?

  • Efficiency: Automates the grouping process, saving time and reducing manual effort.
  • Consistency: Ensures every participant receives timely and standardized invitations.
  • Scalability: Easily manages varying group sizes and participant numbers without additional overhead.

👨‍💻 Who is This Workflow For?

This workflow is ideal for team leaders, community managers, and organizations that regularly facilitate small group interactions or networking sessions. It suits both technical and non-technical users seeking to streamline their group management processes.

🎯 Use Cases

  1. Team Building: Facilitate regular coffee chats among team members to foster collaboration and camaraderie.
  2. Community Networking: Organize small group meetups for community members to encourage networking and engagement.
  3. Mentorship Programs: Automatically pair mentors and mentees for consistent and structured interactions.

TL;DR

This n8n workflow automates the organization of weekly coffee chats by grouping Matrix room members into trios and handling the invitation and scheduling process. By leveraging integrations with Mattermost, Google Calendar, WhatsApp, and more, it ensures a seamless and efficient experience for both organizers and participants.

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