Who is this workflow for? This workflow automates the creation of coffee chat groups within a Mattermost channel by assembling teams of three and sending personalized invitations to each member..

What does this workflow do?

  • Trigger: The workflow initiates based on a scheduled time, such as every Monday morning.
  • Fetch Participants: Connect to the specified Mattermost channel and retrieve the list of active members.
  • Group Formation: Automatically divide the retrieved members into groups of three, ensuring a balanced distribution.
  • Invitation Preparation: For each group, generate personalized invitation messages.
  • Send Invitations: Utilize Gmail to dispatch the invitations to each group member’s email.
  • Record Keeping: Log the group assignments and invitation details in Google Sheets for tracking and future reference.
  • Notification: Optionally send a confirmation message to a designated Telegram channel or YouTube update confirming the successful creation of groups.

🤖 Why Use This Automation Workflow?

  • Efficiency: Streamlines the process of forming and managing coffee chat groups without manual intervention.
  • Consistency: Ensures regular and fair group distribution each week, promoting inclusive interactions.
  • Automation: Reduces administrative overhead by handling group assignments and communications automatically.

👨‍💻 Who is This Workflow For?

This workflow is ideal for team leaders, community managers, and HR professionals who use Mattermost and want to facilitate regular networking or team-building activities through automated group assignments and invitations.

🎯 Use Cases

  1. Team Building: Foster stronger relationships within remote or distributed teams by organizing regular coffee chats.
  2. Community Engagement: Enhance member interaction in community forums or interest groups by automating small group discussions.
  3. Onboarding: Help new employees integrate into the company by scheduling regular meet-ups with different team members.

TL;DR

This workflow seamlessly automates the organization of weekly coffee chat groups within Mattermost, handling everything from group formation to sending out invitations, thereby enhancing team connectivity and reducing manual task management.

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