Who is this workflow for? Streamline your daily productivity by automatically managing your Todoist tasks each morning. This n8n workflow deletes any unfinished tasks at 5 AM and populates your Inbox with predefined template tasks at 5:10 AM, ensuring your to-do list is fresh and organized every day..

What does this workflow do?

  • Add Todoist Credentials:
  • Begin by configuring your Todoist API credentials in n8n to allow seamless integration.
  • Create a Template List in Todoist:
  • Set up a dedicated template project in Todoist containing all the tasks you want to automate.
  • For each task in the template, specify the days it should recur and its due time using the format days:mon,tues; due:8pm. This ensures tasks are added on the specified days and are due by the designated time.
  • Configure the Workflow in n8n:

  • Flow 1: Delete Uncompleted Tasks

    • Trigger: Schedule a time node to activate at 5 AM daily.
    • Action: Use the Todoist node to search for and delete any tasks that remain uncompleted from the previous day.

  • Flow 2: Populate New Tasks

    • Trigger: Schedule a second time node to activate at 5:10 AM daily.
    • Action: Utilize the Todoist node to copy all tasks from the template project into your Inbox. This action respects the days and due parameters set in each template task, ensuring tasks are appropriately scheduled.
  • Set Project Parameters:
  • Define the source (template) and destination (e.g., Inbox) projects within each Todoist node to control where tasks are copied from and to.

🤖 Why Use This Automation Workflow?

  • Consistency: Maintain a structured daily task list without manual intervention.
  • Efficiency: Save time by automating repetitive task management processes.
  • Customization: Easily tailor your task templates with specific due dates and recurring days.

👨‍💻 Who is This Workflow For?

This workflow is ideal for individuals and teams who rely on Todoist for task management and seek to enhance their productivity through automation. Whether you’re a freelancer, project manager, or anyone managing daily tasks, this setup can help you stay organized effortlessly.

🎯 Use Cases

  1. Morning Productivity Routine: Automatically clear incomplete tasks and set up a new day’s agenda every morning.
  2. Team Task Management: Ensure all team members start their day with a consistent set of tasks.
  3. Personal Task Organization: Manage personal to-do lists by resetting and updating daily tasks without manual effort.

TL;DR

This n8n workflow automates the daily management of your Todoist tasks by clearing unfinished items each morning and refreshing your to-do list with predefined tasks. By setting up this workflow, you ensure a consistent and organized start to each day, enhancing your productivity and task management efficiency.

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