Who is this workflow for? Automate the process of saving email attachments to Nextcloud with this n8n workflow. It monitors a specific email folder, uploads any attachments to your Nextcloud storage with structured filenames, and marks the emails as read. This streamlined workflow enhances organization and ensures that important documents are securely stored without manual intervention..

What does this workflow do?

  • Setup Environment Variable:
  • Ensure lodash is permitted in n8n by setting the environment variable: NODE_FUNCTION_ALLOW_EXTERNAL=lodash
  • Import the Workflow:
  • Load the provided n8n workflow template into your n8n instance.
  • Configure Credentials:
  • Enter your email service credentials for the Email node.
  • Provide Nextcloud credentials for the Nextcloud node to enable secure file uploads.
  • Specify Email Folder and Filters:
  • Select the email folder to monitor for incoming emails.
  • Apply custom filters as needed, such as processing only unread emails or filtering by specific recipient addresses.
  • Attachment Handling:
  • The workflow retrieves attachments from the targeted emails.
  • Each attachment is renamed using the format: YYYY-MM-DD_From-Sender-Name_Filename-of-attachment.ext Example: 2021-01-01_From-JohnDoe_Report.pdf
  • Upload to Nextcloud:
  • The renamed attachments are uploaded to your specified Nextcloud folder, ensuring organized storage.
  • Email Status Update:
  • After processing, emails are marked as read to prevent reprocessing, maintaining inbox cleanliness.
  • Activate the Workflow:
  • Once all configurations are complete, activate the workflow to enable continuous automation.

Custom Filter Examples

  • Only Unread Emails:
  ["UNSEEN"]
  • Filter Emails by ‘To’ Address:
  [["TO", "[email protected]"]]

🤖 Why Use This Automation Workflow?

  • Automated Storage: Eliminate the need to manually download and upload email attachments.
  • Organized Filenames: Attachments are saved with dates and sender information, making them easy to locate.
  • Email Management: Automatically mark emails as read to keep your inbox organized.
  • Customizable Filters: Tailor the workflow to process only specific emails based on your criteria.

👨‍💻 Who is This Workflow For?

This workflow is ideal for:

  • Small to Medium Businesses: Streamline document management and reduce manual tasks.
  • Freelancers and Remote Workers: Efficiently organize project-related emails and attachments.
  • IT Administrators: Ensure consistent and secure storage of important communications and files.

🎯 Use Cases

  1. Invoice Management: Automatically save invoice attachments from suppliers to a designated Nextcloud folder for easy access and record-keeping.
  2. Client Communications: Organize project-related documents by saving attachments from specific clients directly to their respective Nextcloud directories.
  3. Internal Documentation: Streamline the storage of internal documents by saving attachments from team emails to a centralized Nextcloud repository.

TL;DR

This n8n workflow automates the retrieval and organization of email attachments by saving them to Nextcloud with structured filenames and managing email statuses. By implementing this workflow, you can enhance efficiency, maintain organized storage, and reduce the manual effort involved in handling email attachments.

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