Who is this workflow for? Streamline your post-meeting workflow by automatically summarizing discussions and scheduling follow-up actions using AI and meeting transcripts. This n8n workflow leverages AI to handle the organization of next steps, saving you valuable time between meetings..

What does this workflow do?

  • Calendar Scanning: The workflow begins by scanning your Google Calendar for online meetings with clients or team members.
  • Transcript Retrieval: For each identified meeting, the workflow attempts to fetch the available recorded transcript using special OAuth permissions.
  • AI Processing: The retrieved transcript is sent to an AI Agent, which analyzes the content to summarize key points and identify any required follow-up actions.
  • Follow-Up Identification: The AI determines if a subsequent meeting is necessary based on the discussion and identified action items.
  • Event Creation: If a follow-up meeting is needed, the AI Agent uses the Calendar Tool to schedule the next meeting, selecting an appropriate time, date, and location, and automatically adds the relevant attendees.
  • Automation Extensions: While the current setup focuses on booking follow-up meetings, the workflow can be customized to generate reports or send emails based on your specific needs.

🤖 Why Use This Automation Workflow?

  • Efficiency: Reduce manual tasks by automating the creation of meeting summaries and scheduling follow-ups.
  • Accuracy: Ensure that no action items are missed by utilizing AI to accurately identify and document key points from transcripts.
  • Integration: Seamlessly connects with your existing tools like Google Calendar and Drive, enhancing your current workflow without disruptions.

👨‍💻 Who is This Workflow For?

This workflow is ideal for professionals who regularly attend virtual meetings and seek to optimize their post-meeting processes. It benefits team leaders, project managers, and anyone responsible for coordinating follow-ups and maintaining meeting documentation.

🎯 Use Cases

  1. Project Management: Automatically generate meeting summaries and schedule follow-up meetings to keep projects on track.
  2. Sales Teams: Capture key client discussions and set reminders for next steps, ensuring timely follow-ups and improved client relations.
  3. HR Departments: Document training sessions or interviews and organize subsequent meetings or actions based on the discussions.

TL;DR

This n8n workflow leverages AI and meeting transcripts to automate the summarization of discussions and the scheduling of follow-up actions. By integrating seamlessly with tools like Google Calendar, it ensures that your post-meeting tasks are handled efficiently, allowing you to focus on what matters most.

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