Who is this workflow for? Automate the delivery of Jira task updates directly to your Telegram using a bot. This workflow ensures developers and team members receive instant notifications about new issues or updates without constantly checking the Jira board..

What does this workflow do?

1. Register a Telegram Bot

  • Create a Bot: Register a new bot through BotFather on Telegram and obtain the bot token.
  • Store the Token: Keep the token secure as it will be used to authenticate your bot in the workflow.

2. Configure n8n for Telegram

  • Access Workflow: Open your n8n workflow and navigate to one of the Telegram nodes.
  • Set Credentials:
  • Select an existing Telegram credential or create a new one.
  • Enter the obtained bot token in the Access Token field.
  • Complete Telegram Setup: Ensure the Telegram side of the setup is correctly configured.

3. Gather Required IDs

  • Jira accountId: Identify the accountId for each Jira user you want to notify.
  • Telegram chatId: Determine the corresponding chatId for each Telegram user.
  • Input Data: Enter the accountId and chatId into the telegram account node within n8n to map Jira users to Telegram users.

4. Set Up Jira Automation

  • Navigate to Automation:
  • Go to Jira settings and select the Global Automation section.
  • Click on the Create Rule button.
  • Define Trigger:
  • Choose the Issue Created trigger to initiate the workflow when a new issue is assigned.
  • Add Action:
  • Select Send webhook request.
  • In the webhook settings, copy the Production URL from the jira-webhook node in n8n.
  • Paste this URL into the Web request URL field in Jira.
  • Set the HTTP method to POST.
  • Choose Issue Data (Automation format) for the Web request body.
  • In the headers section, add a header with:
    • Name: type
    • Value: created
  • Finalize Jira Setup: Save the automation rule to enable webhook notifications to n8n.

5. Test the Workflow

  • Verify Credentials: Ensure that the Jira accountId and Telegram chatId are correctly entered in the telegram account node.
  • Activate Bot: Start the Telegram bot to begin receiving messages.
  • Create an Issue: Assign a new issue to yourself in Jira.
  • Receive Notification: Confirm that a notification about the new issue appears in your Telegram.

🤖 Why Use This Automation Workflow?

  • Immediate Alerts: Receive real-time notifications for task assignments and updates, ensuring timely responses.
  • Enhanced Productivity: Reduce time spent switching between tools by centralizing updates within Telegram.
  • Seamless Integration: Leverage existing tools like Jira and Telegram without the need for extensive manual setups.

👨‍💻 Who is This Workflow For?

This workflow is ideal for:

  • Developers who need instant updates on task assignments and issue changes.
  • Project Managers overseeing multiple tasks and requiring real-time tracking.
  • Teams looking to streamline their communication and task management processes.

🎯 Use Cases

  1. Real-Time Issue Tracking: Automatically notify developers when a new issue is assigned to them in Jira.
  2. Status Updates: Inform team members of any status changes or updates to ongoing tasks.
  3. Urgent Task Alerts: Highlight high-priority issues to ensure they receive immediate attention.

TL;DR

This workflow bridges Jira and Telegram, providing instant task notifications to enhance team communication and responsiveness. By setting up a Telegram bot and configuring Jira’s automation with n8n, you ensure that important task updates reach your team members promptly and efficiently.

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