Who is this workflow for? Streamline your Gmail inbox by automatically categorizing emails using n8n, the Gmail API, and OpenAI’s language model. This workflow continuously monitors incoming emails, analyzes their content, and assigns appropriate labels, creating new labels as needed to maintain an organized inbox..

What does this workflow do?

  • Gmail Trigger: Every five minutes, the workflow checks for new emails using the Gmail Trigger node.
  • Fetch Existing Labels: The Gmail – Read Labels node retrieves all current Gmail labels to identify potential matches for categorization.
  • Retrieve Email Content: The Gmail – Get Message node fetches the full content of each new email.
  • Analyze with OpenAI: The OpenAI node processes the email content, determining the most relevant label based on predefined criteria.
  • Determine Label Action:
  • Existing Label: If a suitable label exists, the Gmail – Add Label to Message node assigns it to the email.
  • New Label Creation: If no matching label is found, the Gmail – Create Label node generates a new label based on the analysis.
  • Apply Label: The new label is then assigned to the email, ensuring it is properly categorized.
  • Manage Processing: The Wait Node adds a buffer to handle email processing smoothly, while the Memory Buffer node maintains context across iterations.

🤖 Why Use This Automation Workflow?

  • Efficiency: Automatically categorize emails, reducing manual sorting.
  • Scalability: Manage high volumes of emails without additional effort.
  • Customization: Adapt labels dynamically based on email content and evolving needs.

👨‍💻 Who is This Workflow For?

Individuals and teams who receive a large number of emails and seek to maintain an organized inbox without spending time on manual categorization. Ideal for professionals, customer support teams, and anyone looking to enhance their email management process.

🎯 Use Cases

  1. Professional Email Management: Automatically sort client communications, project updates, and administrative emails into designated labels.
  2. Customer Support: Categorize support tickets and inquiries, routing them to appropriate teams based on content.
  3. Marketing Campaigns: Organize emails from different marketing channels, enabling easy tracking and analysis.

TL;DR

This n8n workflow leverages the Gmail API and OpenAI to automate the categorization of your Gmail inbox, ensuring emails are consistently organized with minimal manual intervention. By integrating advanced language analysis and dynamic labeling, it enhances email management efficiency and adaptability.

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