Who is this workflow for? Ensure the integrity of your contact data by automatically validating new HubSpot contacts’ email addresses. This workflow leverages n8n to monitor HubSpot for new contacts, verifies their email validity using OneSimpleAPI, and notifies your team via Slack if any issues are detected..

What does this workflow do?

  • HubSpot Trigger: The workflow begins by monitoring HubSpot for any new contacts added to your CRM.
  • Retrieve Contact Details: Once a new contact is detected, the workflow extracts relevant information, including the email address.
  • Email Validation with OneSimpleAPI: The extracted email address is sent to OneSimpleAPI, which checks for validity, syntax errors, and domain existence.
  • Conditional Check: The workflow evaluates the validation response:
  • Valid Email: If the email is valid, no further action is taken.
  • Invalid Email: If the email fails validation, the workflow proceeds to the next step.
  • Send Notification to Slack: An alert is sent to a designated Slack channel, detailing the invalid email and associated contact information for immediate attention.
  • Optional Integrations: Depending on your setup, you can extend the workflow to log invalid emails to Google Sheets, send notifications via WhatsApp, or integrate with other tools like Gmail for follow-up actions.

🤖 Why Use This Automation Workflow?

  • Data Accuracy: Maintain a clean and reliable contact database by ensuring all email addresses are valid.
  • Time Efficiency: Automate the validation process, eliminating the need for manual checks.
  • Proactive Notifications: Instantly receive alerts on Slack about invalid emails, allowing for swift corrective actions.

👨‍💻 Who is This Workflow For?

This workflow is ideal for marketing teams, sales departments, and CRM administrators who use HubSpot to manage contacts and want to ensure their email lists are accurate and up-to-date without investing additional time in manual validation.

🎯 Use Cases

  1. Lead Generation: Automatically validate email addresses of new leads to ensure follow-up communications reach valid inboxes.
  2. Data Cleaning: Regularly monitor and clean your contact lists, reducing bounce rates and improving email campaign effectiveness.
  3. Customer Onboarding: Verify the accuracy of customer emails during the onboarding process to facilitate seamless communication.

TL;DR

This n8n workflow automates the process of validating new HubSpot contacts’ email addresses using OneSimpleAPI and ensures your team is promptly informed of any issues via Slack. By integrating these tools, you maintain high data quality in your CRM, improve communication effectiveness, and save valuable time through automation.

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