Who is this workflow for? Automate the classification of your Gmail messages using AI-driven labeling. This workflow analyzes each new email’s content and assigns appropriate labels, enhancing organization and efficiency without manual intervention..

What does this workflow do?

  • Gmail Trigger: The workflow initiates by polling your Gmail account every minute for new messages. This interval can be adjusted based on your preferences.

  • Download Email Content: Upon detecting a new email, the content is retrieved for analysis.

  • AI Chain Processing: The email content is sent to an AI model (such as OpenAI, Anthropic, Gemini, or OpenRouter). The AI is prompted with specific instructions to determine appropriate labels based on the email’s context.

  • Label Retrieval: The workflow fetches all existing labels from your Gmail account.

  • Label Comparison and Aggregation: The labels suggested by the AI are compared with your Gmail labels. The corresponding label IDs are collected.

  • Apply Labels: The aggregated label IDs are then applied to the processed email, categorizing it accordingly.

  • Customization Nodes:

  • AI Chain Node: Modify the prompt to update label names and instructions to suit your specific requirements.
  • Parser Node: Adjust the JSON schema to reflect the available labels.
  • Optional Configuration: You can change the polling interval in the Gmail trigger node to suit your operational needs.

🤖 Why Use This Automation Workflow?

  • Efficiency: Saves time by automatically categorizing emails, reducing inbox clutter.
  • Accuracy: Utilizes AI to understand email context, ensuring labels are applied correctly.
  • Customization: Easily adjust labels and their descriptions to fit specific needs and workflows.

👨‍💻 Who is This Workflow For?

This workflow is ideal for professionals, small business owners, and anyone managing a high volume of emails who seeks to streamline their inbox management. It is suitable for users with basic workflow automation knowledge using platforms like n8n or Zapier.

🎯 Use Cases

  1. Sales Teams: Automatically label incoming inquiries about products or services to prioritize responses.
  2. Content Creators: Categorize partnership and sponsorship emails to manage collaborations effectively.
  3. Support Teams: Identifying and labeling notifications that do not require immediate action, allowing focus on critical support requests.

TL;DR

This workflow leverages AI to automatically categorize incoming Gmail messages, enhancing your email management by applying relevant labels based on content. By automating this process, you can maintain a well-organized inbox, prioritize important communications, and tailor the system to fit your unique requirements.

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