Who is this workflow for? This n8n workflow automates email categorization and appointment scheduling by leveraging AI technologies. It streamlines your Gmail inbox management and integrates seamlessly with Google Calendar to handle appointment bookings efficiently..

What does this workflow do?

  • Gmail Integration:
  • The workflow connects to your Gmail account to monitor incoming emails.
  • Utilizes the Text Classifier node to analyze email content and determine appropriate categories.
  • Applies custom Gmail labels based on the classification results, organizing your inbox automatically.
  • PDF Ingestion and Chatting:
  • PDF documents are ingested and stored in a Pinecone vector store for efficient retrieval.
  • Implements a Retrieval-Augmented Generation (RAG) model to facilitate conversational interactions with the stored PDFs, allowing users to query and receive information from the documents seamlessly.
  • AI Agent for Scheduling:
  • An AI Agent is equipped with the HTTP Request tool to interact with Google Calendar.
  • The agent checks available time slots and books appointments based on predefined criteria, automating the scheduling process without manual input.
  • Integrations:
  • Leverages various integrations such as Slack, Webhooks, WhatsApp, GitHub, and AI models (OpenAI, Anthropic, Gemini, OpenRouter) to enhance functionality and connectivity across platforms.
  • Utilizes SerpAPI for search capabilities and Customer Datastore for managing customer information efficiently.

🤖 Why Use This Automation Workflow?

  • Automate Email Organization: Reduce manual sorting by automatically categorizing incoming Gmail emails with custom labels using AI-driven text classification.
  • Enhance Information Retrieval: Ingest PDFs into a Pinecone vector store, enabling conversational interactions and quick access to document information through Retrieval-Augmented Generation (RAG).
  • Streamline Scheduling: Utilize an AI Agent to check Google Calendar availability and book appointments without manual intervention, saving time and minimizing scheduling conflicts.

👨‍💻 Who is This Workflow For?

This workflow is ideal for professionals, businesses, and developers who:

  • Receive a high volume of emails and need efficient organization.
  • Handle numerous documents and require quick, intelligent access to their content.
  • Manage appointments regularly and seek to automate the scheduling process.

🎯 Use Cases

  1. Automated Email Management: Categorize incoming Gmail messages and apply custom labels to prioritize important communications effortlessly.
  2. Intelligent Document Interaction: Upload PDFs to a Pinecone vector store and engage in conversational queries to retrieve specific information from documents.
  3. AI-Powered Appointment Booking: Allow an AI Agent to verify calendar availability and schedule meetings, eliminating the back-and-forth of manual booking.

TL;DR

This n8n workflow automates email categorization, intelligent document interaction, and appointment scheduling using advanced AI tools. By integrating with Gmail, Google Calendar, and various AI models, it enhances productivity and streamlines daily operations, making it a valuable asset for professionals and businesses seeking efficient workflow automation.

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