10 Best n8n Workflow Templates Using HubSpot

Enhance your customer relationship management with ten practical n8n templates that extend HubSpot’s capabilities through strategic integrations with your business ecosystem. From automated lead enrichment to cross-platform contact synchronization and personalized follow-up sequences, these templates address the gaps that often exist between your CRM and other essential tools.

These workflow automations tackle the challenge of maintaining consistent customer data and engagement across multiple platforms. By connecting HubSpot with your communication channels, analytics tools, and operational systems, you create seamless workflows that ensure customer interactions trigger appropriate responses while keeping all systems updated with the latest information.

Top 10 HubSpot Workflows in n8n

1. Automate Outreach Emails to New HubSpot Contacts via Gmail

This workflow uses Gmail to automatically send personalized email outreach to new HubSpot contacts, while recording every interaction back into HubSpot. Designed for sales and marketing professionals, it streamlines lead engagement and organized follow-ups.

• Complexity: Intermediate
• Required Integrations/Nodes: Gmail, HubSpot, Google Sheets, GraphQL, Webhook, Respond to Webhook, Merge, GitHub, HTTP Request, and Item Lists
• Best For: Automating and managing personalized lead outreach and recording interactions for organized follow-ups.

2. Sync HubSpot Contacts with Mailchimp Email List Automatically

This workflow automatically syncs new contacts from HubSpot to your Mailchimp email list, ensuring that your campaigns always target a current audience while eliminating manual data entry. It’s designed for Marketing Professionals and Sales Teams who want a seamless CRM and email marketing integration to boost efficiency.

• Complexity: Intermediate
• Required Integrations/Nodes: Mailchimp, HubSpot, HTTP Request, WhatsApp, Google Sheets, Merge, Microsoft Excel, Gmai
• lBest For: Streamlining contact management and synchronizing CRM data with email marketing platforms

3. Automated Lead Emailing and HubSpot Management System

This workflow automatically qualifies high-potential leads by processing form submissions, sending personalized emails, and managing records in HubSpot, making it perfect for sales and marketing professionals and SMEs. It efficiently streamlines lead engagement and CRM organization without deep technical know-how.

• Complexity: Beginner
• Required Integrations/Nodes: Email, RSS, HubSpot
• Best For: Automating lead qualification and communications to maintain an organized CRM system

4. Automate HubSpot Line Item Replication to New Deals with Slack Alerts

This workflow automates the transfer of line items from a won HubSpot deal to a new one while sending real-time Slack notifications. It is designed for Sales teams and HubSpot administrators looking to streamline repetitive processes, ensuring high data consistency and immediate team updates.

• Complexity: Intermediate
• Required Integrations/Nodes: HTTP Request, HTML, Split Out, Webhook, Respond to Webhook, Merge, GitHub, TechCrunch, Google Sheets, Item Lists
• Best For: Automating deal management to eliminate manual tasks and maintain consistency across sales processes

5. Automate Gmail Follow-Up Emails to HubSpot Contacts

This workflow automatically sends timely follow-up emails via Gmail to HubSpot contacts who were only contacted once over a month ago, while simultaneously tracking and recording their engagement in HubSpot. Designed for sales professionals, marketing teams, and businesses, it streamlines the follow-up process and maintains consistent customer communication.

• Complexity: Intermediate
• Required Integrations/Nodes: HTTP Request, Webhook, Respond to Webhook, Customer Datastore, Item Lists, WhatsApp, Merge, GitHub, Google Sheets, Gmail, HubSpot
• Best For: Automating follow-up processes to enhance customer engagement and reduce manual outreach efforts

6. Export HubSpot Deals to Slack and Airtable Automatically

This workflow automatically transfers new deals from HubSpot to Slack and Airtable, ensuring that sales teams, CRM managers, and business analysts are always up-to-date with the latest deal information. It streamlines sales processes by sending real-time notifications and managing data based on deal statuses and values.

• Complexity: Intermediate
• Required Integrations/Nodes: Airtable, Slack, HTTP Request, WhatsApp, Google Sheets, Merge, Microsoft Excel, Gmail
• Best For: Automating sales deal notifications and data management to optimize sales processes and team communication.

7. Automate Slack Notifications for New HubSpot Leads

This workflow automatically notifies your team on Slack whenever a high-quality lead is added to Hubspot CRM, ensuring prompt follow-up and efficient communication among sales teams, CRM managers, and marketing professionals. It integrates several tools to streamline your lead management process and keeps everyone informed about valuable opportunities.

• Complexity: Intermediate
• Required Integrations/Nodes: HTTP Request, Merge, Webhook, Respond to Webhook, GitHub, Google Sheets, Item Lists
• Best For: Automatically notifying teams of valuable leads to enhance sales responsiveness in a coordinated CRM and communication environment

8. Automate HubSpot Deal Assignment to Sales Reps by Region and Company Size

This workflow automatically assigns new HubSpot deals to the correct sales representatives by analyzing the company’s geographical region and employee size, streamlining the overall sales process. It’s designed for sales teams and CRM administrators who aim to optimize deal distribution and eliminate manual assignment tasks.

• Complexity: Intermediate
• Required Integrations/Nodes: Clearbit, HTTP Request, WhatsApp, Google Sheets, Merge, Microsoft Excel, Gmail
• Best For: Optimizing sales operations by ensuring deals are automatically routed to the most suitable representatives based on key criteria.

9. Two-Way Data Synchronization Between Pipedrive and HubSpot

This workflow effortlessly synchronizes data between Pipedrive and HubSpot in real-time, ensuring that contact and deal information remains consistent and accurate. It is designed for sales and marketing teams who leverage multiple tools, such as HTTP requests, WhatsApp, Google Sheets, Microsoft Excel, and Gmail, to automate their CRM and marketing processes without manual intervention.

• Complexity: Intermediate
• Required Integrations/Nodes: Merge, Pipedrive, HubSpot, HTTP Request, WhatsApp, Google Sheets, Microsoft Excel, Gmail
• Best For: Automating bidirectional synchronization of contact data between CRM and marketing tools to enhance data integrity and operational efficiency

10. Integrate ExactBuyer Data into New HubSpot Contacts

This workflow automatically enriches new HubSpot contacts with detailed information from ExactBuyer, making your CRM data more robust and actionable. It is designed for sales and marketing professionals, as well as CRM administrators seeking to streamline their data enhancement process.

• Complexity: Intermediate
• Required Integrations/Nodes: Intercom, Webhook, HTTP Request, WhatsApp, Google Sheets, Merge, Microsoft Excel, Gmail
• Best For: Automating CRM data enrichment to improve contact quality and efficiency

Wrap up

Ready to maximize your HubSpot investment? Get started with n8n today and implement these templates to build a more cohesive customer management system that eliminates manual data transfers, reduces response times, and ensures your team always has accurate, comprehensive information about every prospect and customer in your pipeline.