10 Best n8n Workflow Templates Using Google Calendar

These ten n8n templates transform your scheduling processes by connecting Google Calendar with other services for seamless time management, meeting coordination, and event automation. From automatic meeting reminders to cross-platform event synchronization and attendance tracking, these ready-to-use templates help you implement powerful scheduling solutions without complex setup.

By implementing these Google Calendar workflow templates, you’ll eliminate scheduling conflicts, reduce no-shows, and create a more organized approach to time management. These automations handle the administrative burden of calendar management, allowing you and your team to focus on productive work rather than coordinating schedules and sending reminders.

Top 10 Google Calendar Workflows in n8n

1. Integrate Google Calendar and Drive for Automated Note Management

This workflow automatically duplicates and renames Google Files whenever a specific event is added to Google Calendar, ensuring your meeting notes are neatly organized and easily accessible. It’s ideal for professionals such as Talent Acquisition Managers, HR Professionals, Sales and Customer Success Teams, as well as Product and UX Teams, who need to minimize manual tracking of administrative tasks.

• Complexity: Intermediate
• Required Integrations/Nodes: Google Calendar, Google Files, Slack, Webhook, Clearbit, HTTP Request, WhatsApp, Google Sheets, Merge, Microsoft Excel, Gmail
• Best For: Efficient organization of meeting notes and streamlined document management during scheduled calls

2. Automate Google Calendar Event Creation Using n8n

This workflow seamlessly integrates various tools to automatically add events to your Google Calendar, cutting down the need for manual input. It’s built for professionals, teams, and organizations that depend on real-time data from sources like webhooks, Strava, GitHub, and WhatsApp to streamline their scheduling process.

• Complexity: Intermediate
• Required Integrations/Nodes: Webhook, Respond to Webhook, Customer Datastore, Strava, Item Lists, HTTP Request, WhatsApp, Merge, GitHub
• Best For: Automating and centralizing event scheduling across multiple data sources

3. Automate Synchronization of Google Calendar Events to Trello

This workflow automatically transfers your Google Calendar events to Trello every morning, ensuring your schedule is seamlessly organized into your task boards. It’s designed for professionals and project managers who want to integrate their scheduling with project management for improved productivity.

• Complexity: Intermediate
• Required Integrations/Nodes: Google Calendar, Trello
• Best For: Automating the conversion of scheduled events into task items for organized workflow management

4. Automated Daily Google Calendar Summary Delivery to Slack

This workflow automatically delivers your daily Google Calendar events to Slack every morning at 6 AM, making it ideal for professionals and teams who need efficient schedule management. It keeps you informed and enhances transparency without manual intervention.

• Complexity: Intermediate
• Required Integrations/Nodes: Google Calendar, Slack, Merge, Webhook, Respond to Webhook, Customer Datastore, HTTP Request, Item Lists, WhatsApp, GitHub
• Best For: Automating schedule summaries to improve daily communication and time management

5. Synchronize Google Calendar with Slack Status and Philips Hue

This n8n workflow automatically updates your Slack status and adjusts your Philips Hue lighting based on events from your Google Calendar, making it perfect for professionals with flexible work schedules such as a four-day work week. By integrating these tools, it helps maintain focus and minimize interruptions during key events.

• Complexity: Intermediate
• Required Integrations/Nodes: Google Calendar, Slack, Philips Hue, and related automation nodes (HTTP Request, Merge)
• Best For: Enhancing work productivity by ensuring your digital and physical availability indicators remain in sync with your schedule.

6. Synchronize Events Between Google Calendar and Outlook with n8n

This workflow seamlessly synchronizes events and cancellations between your Google Calendar and Outlook Calendar, making it perfect for professionals juggling personal and work schedules. By automatically updating both calendars, it ensures consistency and saves time while maintaining privacy for sensitive details.

• Complexity: Intermediate
• Required Integrations/Nodes: Google Calendar, Outlook Calendar (Office 365), HTTP Request, Merge
• Best For: Professionals who need to coordinate personal appointments with work commitments effortlessly.

7. AI-Integrated Google Calendar Automation Workflow in n8n

This workflow deploys a powerful, AI-driven assistant that automates the creation and retrieval of events in your Google Calendar, leveraging OpenAI to enhance your scheduling tasks effortlessly. Designed with the beginner in mind, it offers an accessible entry point into AI-driven automation without requiring deep technical know-how.

• Complexity: Beginner
• Required Integrations/Nodes: OpenAI, Google Calendar, HTTP Request, and additional supporting nodes for AI models and data handling
• Best For: Automating routine calendar management and event scheduling tasks

8. LINE Assistant with Google Calendar and Gmail Integration

This workflow automatically handles messaging, event scheduling, and email retrieval by integrating LINE with Google Calendar and Gmail, making communication seamless. It’s especially built for small business owners, personal assistants, and project managers who need a consolidated system to manage client interactions and schedules.

• Complexity: Intermediate
• Required Integrations/Nodes: LINE, Google Calendar, Gmail, Google Drive, Webhook, Respond to Webhook, Customer Datastore, HTTP Request, Item Lists, WhatsApp, Merge, GitHub, AI Models (including OpenAI, Anthropic, Gemini, OpenRouter, Ollama, SerpAPI)
• Best For: Streamlining communication and scheduling in order to simplify client management and project coordination.

9. Synchronize Discord Events with Google Calendar Using n8n

This workflow automatically synchronizes scheduled events from your Discord server with your Google Calendar, ensuring that any new or updated events are instantly reflected across both platforms. It’s designed for Discord Server Administrators, Community Managers, and Event Organizers who want a hands-free solution to maintain event alignment and organization.

• Complexity: Intermediate
• Required Integrations/Nodes: Discord, Google Calendar, HTTP Request, Merge, Microsoft Outlook, Google Sheets, Markdown, Notion, Code, Google Drive
• Best For: Seamlessly synchronizing scheduled events between Discord and Google Calendar

10. Automate Meeting Reminders from Google Calendar to Telegram

This workflow automatically sends a daily summary of your Google Calendar meetings to your Telegram account every morning, making it perfect for busy professionals or students with packed schedules. It simplifies your day by merging your calendar events with instant messaging, ensuring you never miss an important appointment.

• Complexity: Beginner
• Required Integrations/Nodes: Google Calendar, Telegram
• Best For: Individuals who rely on Google Calendar for scheduling and prefer Telegram for communication

Wrap up

Ready to take control of your calendar? Get started with n8n today, import these templates with a single click, and start experiencing the benefits of automated scheduling that keeps everyone informed, prepared, and on time.